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Project Administrative Representative -Switchgear

Sonepar USA Inc
United States, South Carolina, Charleston
February 19, 2023
Project Administrative Representative -Switchgear Sales --> Project Sales ID: 19137-034 * Full-Time/Regular Independent Electric Supply, Inc. (IES) opened in 1976 with ten employees to serve electrical contractors working in the high-tech aerospace industry. Today, IES operates 16 electrical supply branches in the Northern California area, San Francisco Bay area, Central Valley, Central Coast and 6 locations throughout Arizona. IES focuses on traditional electrical supply with dedicated specialists in lighting, switchgear, wire management, tool & safety, renewable energy and enhance logistics solutions to meet specific customer needs. Employing close to 600 people and managing over 1 million square feet of warehouse space, IES is one of the strongest electrical distributors in the markets we serve. In August 2011, IES was acquired by Sonepar USA consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution. EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Summary The Project Admin II will be responsible for assisting the projects team in coordinating and managing the entire project from startup to closeout, including but not limited to, quoting, scheduling, project coordination, billing, submittal documents, and project close-out documents, as well as other duties as assigned. The Project Admin will be the primary administrative support to the Projects team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vendor Interaction Requesting lead times, ship dates, shipping information for projects assigned. RGA requests. Credit follow up on RGA's. Cash sale quotes and small orders. Request updated pricing for revised BOM's. Project Coordinator interaction Review customer billing information against Customer Purchase order amounts and product descriptions. Review money sheets for PC. Work with project managers to ensure correct financial information. Review approved or red lined submittals, scrubbing BOM for review or release. Shipment summary and or tracking log updates. DTS receiving and releasing. Small change orders and releases on small projects. Supervisory Responsibility, work environment and physical demands This position has no supervisory responsibility. This position works in a normal office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally sedentary in nature but may require standing and walking for up to 15% of the time. ADDITIONAL NOTES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Through previous background and experience, the candidate must be able to demonstrate, with or without an accommodation: Proven ability to start and complete tasks and be detail oriented. Possess in depth knowledge of IES computer systems, Microsoft Office, etc. Must be a team player and abide by IES's strong core values and beliefs. Required Experience Associate's degree (A. A.) and two to four years related experience and training; or equivalent combination of education and experience. Experience in the Electrical Distribution or Construction industry preferred, but not required. Experience managing small projects from start to finish.