Facilities Coordinator

Auburn

$33,700 - $50,600

tuition assistance

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

May 08, 2024

Position Details

Position Information

Requisition Number	S3603P
Home Org Name	Project Support
Division Name	VP, Facilities Management
Position Title	Facilities Coordinator
Job Class Code	EB65
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	Facilities Management Project Support seeks candidates for a Facilities Coordinator to provide routine administrative, financial, and analytical support for all Facilities areas. Will also perform routine administrative work relating to the coordination of events, meetings, or other areas involving sensitive information! About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community. Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn. Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions	Provides general administrative support including, but not limited to, preparing agendas, notices, minutes, reports, and documents; gathering and managing data; providing correspondence, filing, and recordkeeping; preparing and processing forms; overseeing mail distribution and outgoing mailings; and purchasing/ordering supplies through material requests and other methods. Acts as a point of contact to other departments, students, faculty, customers, and outside agencies and vendors. Retrieves and disseminates information to internal and external stakeholders. Processes and tracks purchase orders, invoices, bid proposals, contract transactions and related financial transactions for responsible area. Supports department Human Resource functions including, but not limited to, hiring process, onboarding process, training coordination, performance reviews, and corrective actions. Exercises discretion concerning sensitive and confidential information. Assists in entering and maintaining data and metrics for analyzing and monitoring the effectiveness of departmental initiatives. Assists in entering, monitoring, and evaluating data within designated facilities systems. May assist in maintaining asset databases to ensure accuracy for current and retired equipment. Coordinates designated programs ensuring necessary equipment, tools, supplies and/or uniforms specific to departmental needs. Coordinates personnel and meeting schedules for responsible areas. Assists in tracking budget for responsible area, ensuring all financial transactions and records are accurate. Assists in planning and coordinating large or complex projects as well as various department processes. May support projects in responsible area with funding requests, budget processing, schedule planning, and general project coordination. May oversee and maintain data system(s) including, but not limited to, work orders, equipment inventories, project templates, and/or other related information. Responsible for meeting and maintaining all training and certification requirements as outlined by Auburn University Facilities Management policies. May perform other related duties as assigned.

Minimum Qualifications

High school diploma or equivalent plus 6 years of experience in office administration including computer operation, software, and databases.

OR

Some college courses taken plus2 years of experience in office administration including computer operation, software, and databases.

OR

Associate's Degree plus 2 years of experience in office administration including computer operation, software, and databases.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Knowledge of customer service best practices. Knowledge of functions related to office administration, including, but not limited to: Greeting clients, determining their needs, and directing them to the appropriate Facilities personnel; ordering supplies and equipment on behalf of Facilities Maintenance employees; as well as scheduling meetings, preparing agendas, and creating meeting minutes for distribution. Ability to understand and navigate computers, software, and databases. Ability to learn and use software systems related to facilities management, financial services, and metrics development.
Minimum Technology Skills
Minimum License and Certifications	Valid Driver's License

Desired Qualifications

Desired Qualifications	Knowledge of Code of Alabama contracting requirements.

Posting Detail Information

Salary Range	$33,700 - $50,600
Job Category	Office/Administrative Support
Working Hours if Non-Traditional
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	05/07/2024
Closing Date	05/17/2024
EEO Statement	Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply. AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants	* Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents. * If required, be sure to attach cover letter and resume. * Please include a copy of any required or relevant certifications/licenses in the "Other Documents" section. * Please answer all supplemental questions completely and accurately. * Reference providers should be individuals who can attest to your qualifications for a position. Examples include supervisors, coworkers, and professors. Personal References will not be accepted.
Quick Link for Internal Postings	https://www.auemployment.com/postings/45339